Integrated OS

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Administrative Assistant

Contract Type

Full time

Level

Junior

Role Description:

 

  • Reporting to Maintenance Service Co-coordinator
  • Maintenance Work Order & Branding Job logging in JobPac
  • Critical analysis of written work order information & capability to verbally engage with Australian site staff for clarifications
  • FieldView Work Order creation
  • Verification of site paperwork – inclusive of
  • Permits
  • Job Completion Reports
  • Relevant Site Photos
  • Desktop HSSE Review
  • Cost capture via purchase orders & contractor invoicing
  • Prepare & provide Work Order follow-up reporting
  • Maintenance Work Order & Branding job close out paperwork
  • Invoicing data preparation by individual job & spreadsheet bulk invoice
  • Search, find & filter system data reporting
  • Support to Other Functions: Service Desk Call monitoring (over-flow to support Aust based service desk) and Meetings Oversight
  • Monthly HSSE reporting stats for Maintenance & Branding workflow to HSSE Manager
  • Collate all above project stats to produce a monthly report for Group of companies.
  • Download report from Rapid Global contractor management system & update JobPac with compliance status.

 

Desired Skill-set:


  • Excel skills in data entry & manipulation
  • High data entry & keyboard speed & accuracy
  • Attention to detail & accuracy
  • Dictation & meeting minutes recording
  • Good verbal communication & English language skills
  • Capability to quickly pick-up & understand new system

 

Character Traits:

  • Flexible to work to Australian time zones
  • Eager to adopt & learn new skills
  • Available to do overtime where necessary to meet deadlines
  • Take ownership of your area of responsibility

Benefits and Perks

  • De Minimis
  • 13th Month Pay
  • Pag-Ibig
  • PhilHealth
  • Social Security System
  • Healthcare
  • Bereavement
  • Magna Carta for Women
  • Maternity
  • Paternity
  • Sick
  • Solo Parent
  • Vacation
  • Violation Against Women (VAWC)

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